Climate Strategies (“we” “us”, or “our”) respects your privacy and is committed to protecting your personal data.
This policy document tells you how and why we collect, store, use and disclose your personal data when you interact with us, and provides information about your rights. Please read the following carefully to understand how we process your personal data.
We keep this Privacy Notice under regular review. It was created on 10 July 2020.
Climate Strategies leads the Dissemination and Communication of research and activities in the project called “Advanced Carbon Capture for steel industries integrated in CCUS Clusters” (with the acronym “C4U”) (“the Project”) funded by the European Union H2020 programme.
The Project is a holistic interdisciplinary project addressing all the essential elements required for the optimal integration of CO2 capture in the iron and steel industry as part of the CCUS chain. This spans demonstration of two highly efficient solid based CO2 capture technologies for optimal integration into an iron and steel plant and detailed consideration of the safety, environmental, societal, policy and business aspects for successful incorporation into the North Sea Port CCUS industrial cluster in Belgium and the Netherlands.
Climate Strategies, an international not-for-profit research network, is the entity that determines how and why your personal data is processed. This means that Climate Strategies is the ‘controller’ of your personal data for the purposes of data protection law.
Why do we process your personal data?
Purpose of processing operation: Climate Strategies collects and uses your personal information to carry out our communication and dissemination activities, as part of the C4U project. These activities include:
- To invite you to be included in the Project’s Stakeholder Database;
- To consult you where your expertise is relevant to the Project’s activities;
- To arrange face-to-face meetings with you to discuss the C4U project and its activities;
- To inform you about C4U events (including invitations and ‘save-the-date’ for visits at industrial sites and workshops), publications, blogs, newsletters, research seminars and/or policy briefs we think may be of interest to you.
You will always be able to opt-out of such communications at any time (see the “Your Privacy Rights” section). Please note that this will not affect the lawfulness of processing based on consent before its withdrawal.
We have identified the following stakeholder groups as important for engagement in the C4U project:
- Industrial actors and potential end-users, including engineering companies and system operator;
- Academic and Research Community
- Local schools and universities
- Local communities and stakeholders
- Civil society including labour unions,
- Funding agencies and investors
All stakeholder groups mentioned will enable C4U to conduct effective research, taking into account the views of different groups, as well as informing those likely to have an interest in C4U activities about opportunities to collaborate and take advantage of the project results. Ultimately, engagement with the above stated stakeholder groups will be instrumental for C4U to achieve the following real-world impacts:
- Reduce greenhouse gas emissions from iron and steel production in Europe, contributing to the mitigation of climate change risks.
- Help to decouple economic growth and demand for industrial outputs on the one hand, and increasing CO2 emissions on the other.
- Enhance innovation capacity, market opportunities, competitiveness and growth at EU level.
- Support the retention of industries vulnerable to carbon leakage and safeguard the livelihoods of workers and communities in industrial regions.
Personal data that we collect and process about you
Personal data, or personal information, means any information about an individual, from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you. This may include:
- Your name
- Your email address/telephone number
- Your gender
- Your job title
- Your affiliated organisation
- Your location
- Your motivation/reason for engaging with the C4U project
- Thematic topics of interest to you
As well as any other data you may have provided.
This information will be collected taking into account the below principles of purpose limitation and data minimisation.
- Purpose Limitation. Personal data should only be collected for specified, explicit and legitimate purposes and not be further processed in a manner that is incompatible with those purposes. You should specify the purpose in your privacy notice.
- Data Minimisation. Personal data should be limited to what is necessary in relation to the purpose for they are being processed.
The purpose of the data to be collected is to enable Climate Strategies to conduct appropriate communication and dissemination activities, which varies by stakeholder group.
How do we collect the data?
Your data will be collected through the following avenues:
- Publicly available databases
- Through the sharing of partner contact information (e.g. where there are existing or previous working collaborations; networks; renowned experts in the fields)
- Snowballing through engagement with stakeholder groups during C4U project activities
The following criteria will be used to select individuals to be included in the Stakeholder Database:
- Their expertise on societal, policy, and business aspects of Carbon Capture, Utilisation and Storage (CCUS).
- Their interest in the project activities, including participation in civil society groups and labour unions relevant to the steel industry, employment at a funding agency, and/or their attendance at a university.
- Their proximity to the project sites, including employment at a local school and/or residence in a local community.
- Their willingness and ability to participate in our research.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
On what legal ground(s) do we process your personal data
Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a “lawful basis” for the processing. The basis for processing will be as follows:
- Consent. You have given us your consent for processing your personal data.
Who do we share your personal data with
Your personal data will be collected and processed primarily by Climate Strategies. Access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out their job at Climate Strategies. Access to the information may also be subject to review by responsible individuals from the European Commission for monitoring and audit purposes.
We may share your Personal Data with the Project partners and the International Partner listed below for the good conduct of the Project activities, for example to invite you to the project events.
- UNIVERSITY COLLEGE LONDON, established in Gower Street, London WC1E 6BT, United Kingdom (the Project Coordinators)
- SWERIM AB (Swerim AB), established in ARONTORPSVAGEN 1, LULEA 971 25, Sweden,
- STICHTING KATHOLIEKE UNIVERSITEIT (RU), established in GEERT GROOTEPLEIN NOORD 9, NIJMEGEN 6525 EZ, Netherlands,
- AGENCIA ESTATAL CONSEJO SUPERIOR DEINVESTIGACIONES CIENTIFICAS M.P. (CSIC), established in CALLE SERRANO 117, MADRID 28006, Spain,
- ARCELORMITTAL INNOVACION INVESTIGACION E INVERSION SLU (AMIII), established in LUGAR RESIDENCIA LA GRANDA SN, GOZON 33418, Spain,
- ARCELORMITTAL BELGIUM NV (AM BELGIUM), established in KEIZERINLAAN 66, BRUSSEL 1000, Belgium,
- THE UNIVERSITY OF MANCHESTER (UNIMAN), established in OXFORD ROAD, MANCHESTER M13 9PL, United Kingdom,
- POLITECNICO DI MILANO (POLIMI), established in PIAZZA LEONARDO DA VINCI 32, MILANO 20133, Italy,
- NEDERLANDSE ORGANISATIE VOOR TOEGEPAST NATUURWETENSCHAPPELIJK ONDERZOEK TNO (TNO), established in ANNA VAN BUERENPLEIN 1, DEN HAAG 2595 DA, Netherlands,
- ELEMENT ENERGY LIMITED (EE), established in SUITE 1, BISHOP BATEMAN COURT THOMPSON’S LANE, CAMBRIDGE CB5 8AQ, United Kingdom,
- BUNDESANSTALT FUER GEOWISSENSCHAFTEN UND ROHSTOFFE (BGR), established in Stilleweg 2, HANNOVER 30655, Germany,
- INSTITUT NATIONAL DE L’ENVIRONNEMENT ET DES RISQUES INERIS (INERIS), established in Parc Technologique Alata, VERNEUIL EN HALATTE 60550, France,
- CENTRE FOR EUROPEAN POLICY STUDIES (CEPS), established in PLACE DU CONGRES 1, BRUXELLES 1000, Belgium,
- AMEC FOSTER WHEELER ITALIANA SRL (WOOD), established in VIA SEBASTIANO CABOTO 15, CORSICO 20094, Italy,
- CARMEUSE RESEARCH AND TECHNOLOGY SA (CARMEUSE), established in BOULEVARD DE LAUZELLE 65, LOUVAIN LA NEUVE 1348, Belgium,
- JOHNSON MATTHEY PLC (JM), established in FARRINGDON STREET 25 5TH FLOOR, LONDON EC4A 4AB, United Kingdom,
- THE UNIVERSITY OF SHEFFIELD (USFD), established in FIRTH COURT WESTERN BANK, SHEFFIELD S10 2TN, United Kingdom,
- KISUMA CHEMICALS BV (KISUMA), established in BILLITONWEG 7, VEENDAM 9641 KZ, Netherlands,
- Dalian University of Technology (DUT), established in Linggong Road, Ganjingzi District No.2, Dalian 116024, China (People’s Republic of)
(International Partner) HER MAJESTY THE QUEEN IN RIGHT OF CANADA (CANMET), established 1 Haanel Drive, Ottawa, Ontario Canada K1A 1M1.
We do not sell your Personal Data to anyone nor do we share it with any other organisation than the Project partners, the European Commission and the International Partner.
However, there may be circumstances under which we may have to share your information:
- Protection of Project partners and Others: we reserve the right to access, read, preserve, and disclose any data as necessary to comply with law or court order; enforce or apply our agreements with you and other agreements, or protect the rights, property, or safety of Project partners, their employees, our users, or others.
- Disclosures for National Security or Law Enforcement: under certain circumstances, we may be required to disclose your Personal Data in response to valid requests by public authorities, including to meet national security or law enforcement requirements.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes – we only permit them to process your personal data for specified purposes and in accordance with our instructions.
We do not transfer your personal data outside the European Economic Area (EEA).
How do we protect and safeguard your personal data?
We use appropriate technical, organisational and administrative security measures to protect any information we hold in our records from loss, misuse, and unauthorised access, disclosure, alteration and destruction. Your data will be stored in a password protected folder of the C4U Project ‘Microsoft Teams’ account.
Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
Unfortunately, no company or service can guarantee complete security, unauthorised entry or use, hardware or software failure, and other factors, may compromise the security of user data at any time. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
What will happen to your personal data when no longer needed for C4U Project?
We will only retain your personal data only as long as they are needed for the Project purposes. In any case, we will delete all of your personal data from the database, 2 years after the end of the Project, i.e. 31 March 2024.
Under certain circumstances, you may have the following rights under data protection legislation in relation to your personal data:
- Right to request access to your personal data;
- Right to request correction of your personal data;
- Right to request erasure of your personal data;
- Right to object to processing of your personal data;
- Right to request restriction of the processing your personal data;
- Right to request the transfer of your personal data; and
- Right to withdraw consent.
If you wish to exercise any of these rights, please contact the Programme and Operations officer at: email@example.com
What choices do you have?
You can always opt not to disclose information to us, but keep in mind some data may be needed to register with us or to take advantage of some of our services.
You can file a complaint with your Data Protection Authority (DPA) if you believe that your data protection rights have been breached. You can identify your DPA at www.edpb.europa.eu/about-edpb/board/members_en
You can opt-out of receiving communications from us at any time, by using the unsubscribe link in the emails communications we send, or by contacting us at firstname.lastname@example.org
How can you access and update your information?
We provide individuals with the opportunity to access, review, update, and delete any Personal Data we hold on them. You can send an email to email@example.com for this purpose. If you ask us to delete your data, we will do so. Please note that we may be required to retain and use your information if necessary to comply with legal obligations or to resolve disputes.
You can contact Climate Strategies by telephoning +44 (0)7853 199 599 or by writing to: Climate Strategies, c/o WeWork Aldgate Tower, 2 Leman St, London E1 8FA, United Kingdom
Programme and Operations Officer
If you wish to complain about our use of personal data, please send an email with the details of your complaint to the Programme and Operations Officer so that we can look into the issue and respond to you.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) (the UK data protection regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.
We will not use your e-mail address for other e-mail lists.
If this becomes necessary, we will contact you to ask for your consent to add your e-mail address to a new list before doing so.
Last update: July 10th, 2020